Team Assistant Job | Hines - Luxembourg

Team Assistant

Job ID: 2025-12557

Employer: Hines

Location: LU-Luxembourg, Luxembourg

Category: Administrative

Contract Type: Permanent

Working Hours: Full Time

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by industry leaders. Our legacy of innovation and excellence has earned us accolades, including recognition on Fast Company’s World’s Most Innovative Companies list and U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Your Role

As a Team Assistant, you will support the Finance Director with all administrative tasks and serve as the primary point of contact within our assistant pool. You will:

• Organize meetings and conferences, including preparing and collecting support materials.
• Produce expense reports and coordinate documents for signatures (wet ink or electronically via DocuSign/Smartsheet).
• Ensure quality control of documents produced by various teams.
• Assist in creating PowerPoint, Excel, and Word templates for reports.
• Gather and coordinate documents with external counsel.
• Track the status of circulating documents.
• Liaise with other country teams and internal departments.
• Handle general office duties including printing, filing, and archiving.
• Interact with the Luxembourg Asset Management Team and serve as the point of contact for our accounting service provider.
• Back up other Team Assistants when required.

Your Profile

• Minimum three years’ experience in a similar role.
• Experience in Luxembourg/International Funds administration is desired.
• Strong communication and organizational skills.
• Fluent in English; knowledge of German and/or French is beneficial.
• Proficiency in Microsoft Office applications, with knowledge of Visio, PowerPoint, and Excel being an asset.
• Ability to work under multiple deadlines and manage several projects simultaneously.
• A proactive, self-motivated approach with a keen eye for detail.

What We Offer

• Regional and international development opportunities in a fast-growing company.
• A wide range of internal and external training opportunities.
• At least five weeks’ holiday, a standard 40-hour work week, and an attractive pension fund solution.
• An inclusive, dynamic, and multicultural work environment.

How to Apply

If you’re ready to take the next step in your career and join a company that truly values its team members, please apply online now!

Apply Now

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