Student Officer Job | University of Luxembourg

Student Officer

Employer: University of Luxembourg

Location: Campus Belval, Luxembourg

Contract Type: Permanent, Full Time (40 hours per week)

Internal Title: Student Officer

Job Overview

Join a forward-thinking, international research university where excellence in teaching and research goes hand in hand with innovative student services. The University of Luxembourg, a top-ranked young university with a global outlook, is seeking a motivated Student Officer to support the entire student life cycle—from application to graduation. Be part of a diverse and multilingual environment that values continuous improvement, innovation, and personal growth.

Your Responsibilities

• Manage student enrolments and update databases, ensuring accurate processing of application files and diploma verification.
• Digitize and maintain student records using the ACME system in line with SEVE policies.
• Monitor, document, and communicate information and data related to student matters, addressing inquiries via various channels.
• Assist with scheduling, room changes, and cover arrangements for classes, examinations, and events.
• Support the academic office in handling timetables, curriculum design, and the options process.
• Contribute to the implementation of AI tools (e.g., chatbots) and other digital enhancements in student services.
• Prepare PowerPoint presentations, draft meeting minutes, and monitor financial flows related to student administration.
• Coordinate between the admissions team and faculties, manage scholarship lists, and document procedures for student file management.

What We’re Looking For

• Bachelor's degree and/or relevant experience in a similar administrative role.
• Excellent command of English and French (both spoken and written); German is an advantage.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint) and a strong IT affinity.
• Outstanding communication and client-handling skills.
• Proactive, reliable, and capable of managing tasks independently in a fast-paced, international environment.
• Ability to work effectively in a multicultural, multilingual setting.

What We Offer

• An inclusive, multicultural, and innovative university environment.
• State-of-the-art facilities and a modern campus with excellent infrastructure.
• Close ties to industry and European institutions, offering unique professional development opportunities.
• Internal career mobility and a personalized career plan.
• Competitive benefits and a supportive team culture.

How to Apply

Applications must be submitted online through our HR system. Please include your Curriculum Vitae and a cover letter detailing your relevant experience and motivation. Early application is encouraged, as applications will be processed upon receipt.

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